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Productivity
Team Capacity Calculator
Model true delivery capacity across a team, factoring in PTO and focus time.
Team
Name
Hrs/week
PTO days
Period
Gross capacity
448 hrs
Available (after PTO & holidays)
426 hrs
−22 PTO −0 holidays
Focus / deliverable time
255 hrs
at 60% focus ratio
About this tool
Add your team, their weekly hours and PTO days, then set the period, holidays and focus ratio. See gross capacity, available hours (after PTO), and true focus/deliverable hours.
What it does
- •Any number of teammates
- •PTO & holiday deductions
- •Focus time ratio (20–100%)
- •Multi-week periods
Use cases
- ★Sprint planning
- ★Quarterly roadmap sizing
- ★Contractor vs FTE trade-offs
FAQ
What's a realistic focus ratio?
Most knowledge workers deliver 40–60% focus time. Meeting-heavy weeks drop to 20–30%.
Should I include on-call?
Deduct on-call as PTO-equivalent — it competes with focus even without formal time off.