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Productivity
Business Process Cost Calculator
Cost every step of a repeatable process and find the biggest driver.
Business Process Cost Calculator
Break a process into steps, add role, time and rate — see cost per run, monthly totals and the biggest cost driver.
Process setup
Process steps
| Step | Role | Minutes | × per run | Hourly rate | Cost / run | |
|---|---|---|---|---|---|---|
| $45 | ||||||
| $23 | ||||||
| $120 | ||||||
| $60 |
Cost dashboard
Time per run
4.25 hrs
Cost per run
$248
Total hours / month
170
Total cost / month
$9,900
Annual: $118,800
Biggest cost driver: Training session at $120 per run (48% of process cost). Prioritize automation or template here first.
About this tool
Break a repeatable process into steps with role, minutes, occurrences per run and hourly rate. See cost per run, monthly and annual totals, and an automatic call-out of the single biggest cost driver — the step you should automate or template first.
What it does
- •Per-step cost breakdown
- •Monthly & annual totals
- •Bottleneck detection
- •Multi-role rate support
Use cases
- ★Operations audits
- ★Automation business cases
- ★Pricing internal services
FAQ
What hourly rate should I use?
Fully-loaded cost — salary ÷ 2,080 hours × 1.3 to include benefits and overhead. Or use your finance team's blended rate.
How do I model steps that don't happen every run?
Set 'times per run' to the average frequency (e.g. 0.5 if it happens on half of runs).